April 8, 2024

It’s time to bid for the 2025 Quad Conferences! 

Each year, regional conferences take place in the Midwest, Northeast, South, and West Quads. These gatherings, known as Quad Conferences, are hosted by local chapters who have been selected to organize the event by their Quad. Themes vary based on the city, local culture, and topics of choice.

Quad Conferences are a terrific way to meet other students in your region, learn about architecture outside of the classroom, and have a lot of fun!

If your Chapter is interested in bidding, read through the Bid Packet linked below! The responsibilities for Quad Conferences have been reconsidered and shifted to alleviate pressure on the student planning teams, and the bidding timeline has been condensed, so please pay attention to the responsibilities page and the timeline.

BID PACKET

 

Note: South and West Quads will be bidding for conferences that occur in Spring 2025, while Midwest and Northeast Quads will be bidding for conferences that occur in Fall 2025. If you have questions, please reach out to mailbox@aias.org.

 

 

EXAMPLE PRESENTATIONS

Below are example presentations from past bids:

Illinois Institute of Technology (2017) + Video Example

UNC-Charlotte (2019)

Oklahoma State (2020)

University of Washington (2024)

FAQ

Can chapters co-host a Quad Conference?

Yes, two chapters from the same city can host a Quad Conference together.

If there is a profit from the conference, does the profit go to the chapter?

The profits are calculated by adding all revenue (registration and sponsorship) and subtracting all expenses. If there is a profit, it will go to your chapter.

What if I want to use the same conference title as a past conference?

We don’t recommend using the same title of a conference held in your quad within the last five years.

Can I start my own Instagram/website for conference programming?

Yes! You can create an Instagram account or a standalone website to host your conference programming. The National Office will also post a page for your Quad Conference on AIAS.org. Likewise, the National Office will collaborate with your team on social media promotion.

Can I submit my bid packet late?

Unfortunately, we will need to receive packets prior to the deadline so we can ensure presentations are ready for Grassroots.

What if I don’t have support from my school, but my chapter really wants to do it?

AIAS prefers that quad conferences be hosted with support from your school.

Does the quad director need to be included in conference team meetings?

Yes, the Quad Director will be included in the conference planning calls with the host chapter and the National Office (meetings will be bi-monthly at first, weekly closer to the event).

What if I don’t raise enough money to cover costs?

If your bid wins, the AIAS staff will work with your team to put together a budget that at the very least breaks even. We encourage you to identify sponsorship support for every major expense you are planning.